GOVERNMENT
OF KARNATAKA
POLICE DEPARTMENT
Director General and
Inspector
General of Police
Date
SHORT TERM
RE - TENDER NOTIFICATION.
Procuring entry : Committee headed by Additional Director General of Police (Law & Order) O/o Director General and Inspector General of Police Karnataka State Bangalore.
Name of
the :
Surveillance equipment for coastal security.
Project.
Sealed tenders are invited for the supply of following surveillance equipment to this unit.
|
Sl.
No. |
Name of
Equipment |
Total
Quantity |
|
1 |
Multi vapour / Explosive Detector |
03 |
|
2 |
H.H.M.D with
charger
|
15 |
|
3 |
Dragon light / Commando Torch |
20 |
|
4 |
B.P Jackets |
25 |
|
5 |
Universal
Forensic Extraction device for mobile phones |
01 |
|
6 |
Satellite Phone |
25 |
|
7 |
Haversacks |
25 |
|
8 |
Tents |
05 |
|
9 |
Shamiyana 20 x 30 |
01 |
|
10 |
Generator 10KV |
06 |
Sealed tenders duly superscribed as “Tenders
for supply of Surveillance equipment to Coastal Security Police”
shall be submitted either by Registered post or in person addressed to the
Chairman Procuring committee and Additional Director General of Police, (Law & Order) Office of
the Director General and Inspector General of Police, Nrupathunga
Road Bangalore-1, so as to reach on or before date 03-03-2009 by 4.00 PM.
Tender offer for supply of Surveillance equipment shall comply with the
specifications of this tender notification. The tender can be submitted on all
the items in the list as shown in the specifications.
- 2
- 2 -
The tenderer shall submit two covers, the first cover shall
contain experience, past performance in supply of said equipment, financial
status and capacity. The second cover shall contain the price quoted by the tenderer. The tenderer shall superscribe on the
first cover as “ Technical Tender ” and on
the second cover as “Financial bid”. In
addition to this, it should be superscribed as “ tender for supply of surveillance
equipment to coastal security police”. Only those agencies /bidders who
have the technical expertise and capability to execute the contract
independently and without the involvement of middle man, shall participate in
the bid.
Tender
forms containing detailed terms and conditions and specifications of the item
to be supplied can be obtained from this office between
Tender
applications received after due date will not be considered. The tender envelope
received will be opened in the office of Additional Director General of Police,
(Law & Order)
Demonstration
of the equipment by the tenderer is compulsory and it
will be held on
The
tenders received without earnest Money Deposit (E.M.D) shall be rejected. The
department will not be responsible for any delay/loss/ damage/or non-receipt of
request / tender documents/ tender sent by post /courier etc., Department’s
right to accept / reject/split/increase or decrease quantity of any or all
tenders without assigning any reasons is reserved.
In
case the tender proceedings can’t be held on the above dates due to unforeseen
circumstances like holidays etc., the same will be held on the following dates
at the same time. General terms and conditions are enclosed at Annexure ‘A’ for
information and compliance.
Sd/-
Chairman
Procurement
Committee
and ADGP (Law &
Order)
Office of the Director General and
Inspector
General of Police
Nrupathunga road Bangalore-1.
ANNEXURE – A.
GENERAL TERMS AND CONDITIONS OF TENDER
|
1. |
The tenderer
should mention proper specifications for the goods they intended to supply.
Their rates should be legibly indicated in both words and figures. If there
is a discrepancy in the value between the figures and words, the value which
is lesser will be taken into account. The tenderer
should furnish his full address and affix his signature on each page of the
tender form. Any alterations or correction in the specification and rate
should be attested by the tenderer. |
|
2. |
Total amount of the tender
called for is Rs. 130 lakhs. |
|
3. |
Each tender form should be
accompanied by EMD in the form of demand draft and drawn in favour of the Chairman procurement Committee and ADGP
(Law & Order), Office of the Director General and Inspector General of
Police Nrupathunga road Bangalore-1. The (EMD)
amount is 2% of E.M.D of the quoted item of the total amount. Successful tenderer
should furnish additional security deposit to the department, equivalent to
5% of the value of the goods for which the tender is made. As a general rule,
bank guarantee will not be accepted towards EMD or security deposit. But in
exceptional cases the Procuring committee Chairman may accept bank guarantee
of a firm / company. |
|
4. |
The tenders which do not
accompany EMD are liable to be rejected. The EMD of the unsuccessful tenderers will be refunded soon after the tenders are
finalized. The EMD of the successful tenderers will
be refunded only after the completion of supplies. |
|
5. |
The successful tenderer should complete his supplies within the
stipulated period as per the supply order issued by the Chairman procurement
Committee and ADGP (L&O), Office of the Director General and Inspector
General of Police Nrupathunga road |
|
6. |
Application for refund of EMD by tenderer
should be addressed to the Chairman procurement Committee
and ADGP (Law & Order), Office of the Director General and Inspector
General of Police Nrupathunga road Bangalore-1. |
|
7 |
For the fulfilment
of contract, the successful tenderer is required to
execute an agreement on stamp paper of the value of Rs.
100/-. |
|
8. |
The successful tenderer should enter into an agreement with the
department duly assuring his complete supplies within the stipulated period
and also agreeing to the penalty that may be imposed by the tender accepting
authority. |
|
||||
|
9. |
The tender accepting authority,
may arrange for negotiation of the rates after opening of tenders in order to
obtain competitive rates for the best quality of materials. |
|
||||
|
10. |
The tender accepting authority viz Procuring Committee Chairman reserves the right
either to accept or reject the tender. The decision of this authority will be
final. |
|
||||
|
11. |
The supplies will have to be
made to the Chairman Procurement Committee and the ADGP (Law & Order), Office
of the Director General and Inspector General of Police Nrupathunga
road Bangalore-1, or to any other place in the state to be mentioned at later
date. |
|
||||
|
12. |
The equipment supplied will be
subjected to scrutiny / verification both by the chairman and members of the
Procurement Committee and experts in the concerned field for quality. |
|
||||
|
13. |
The prices quoted shall be
inclusive of excise duty, sales tax and any other taxes / cess
if any as applicable to be indicated. |
|
||||
|
14. |
In respect of equipment quoted,
the supplier shall give 3 year warranty and 3 year guarantee. |
|
||||
|
15. |
The tenderer
should indicate the rates for equipment for I.S.I mark quality wherever I.S.I
specifications have been laid down. In such cases the tenderer
should furnish an attested photo copy of valid I.S.I licence
along with tender, failing which such offers will be rejected. In case any
authorized dealer quotes on behalf of their manufacturers, the authorization
letter from their manufacturer should be enclosed with the quotation. In
respect of I.S.I specification equipment, the tenderer
should indicate against each quoted item the relevant I.S.I numbers. |
|
||||
|
16 |
The rate quoted should be valid
for one year. |
|
||||
|
17. |
After finalization of tender,
order will be placed with the approved tenderer. If
this tenderer fails to supply the equipment within
the specific period, the department may resort to cancellation of the said
order and to place order with next lowest tenderer.
In such an eventuality, the defaulting firms / tenderer
will be required to make good any loss which the department may incur besides
paying specified penalty. |
|
||||
|
18. |
The tenderer
including the manufacturers should furnish a certificate to the effect that
the price quoted by them is comparable / almost comparable to the factory
quoted price or manufacturers price list and that the price, quoted is not
unreasonably high. |
|
||||
|
19. |
The tenderers
(Agent / Dealer) should furnish full and clear address of the manufacturing
unit vis-à-vis the product they intend to supply. In case of failure to do
so, their quotations will be liable for rejection. |
|
||||
|
20. |
The tenderers
should bear the testing charges if any, which will be intimated at a later
date. The tenderer should make his own arrangements
to deliver the sample to this office. |
|
||||
|
21. |
The tenderer
who have registered with director of industries and commerce, |
|
||||
|
22. |
The tenderer
should furnish the I.S.I certificate in respect of material to be supplied by
them in case of their materials having I.S.I certificate making. |
|
||||
|
23. |
The tenderers
should indicate full particulars about the make, brand, name of the manufacturer
and detailed specification of the material offered by them. |
|
||||
|
24. |
A declaration to the effect that
“ I declare that I am manufacturer/ authorized agent of manufacturer / holder
of Ex-stock of the stores intended for " should be duly signed by the tenderer in each case and same should be furnished along
with the quotation. |
|
||||
|
25. |
The tenderers
should intimate whether the tenderer is a
manufacturer / authorized dealer and to furnish documentary proof to that
effect without fail. |
|
||||
|
26 |
The court of Bangalore shall
alone have jurisdiction for any dispute arising out of or in respect of the
contract. |
|
||||
|
27. |
Failure on the part of the firm
whose offer has been accepted to complete the formalities like execution of the
agreement and remittance of security deposit within the time given, will
empower the Tender Accepting Authority, to forfeit the deposits remitted
against the tender notice to department by the said firm. |
|||||
|
28. |
Each equipment tendered will be
considered as a separate and distinct tender in itself and rates for each
items should be quoted separately. |
|||||
|
29. |
In case the equipment is
rejected as not being in accordance with approved sample or has been received
in damaged condition the tenderer should be
prepared to take them back and replace them with correct material within a
week without additional cost to this department. |
|||||
|
30. |
In matters of dispute regarding
supply not being in conformity with the approved quality or the performance
of the terms or any other matter, the decision of the tender accepting
authority shall be final. |
|||||
|
31. |
The tenders should be submitted
in duplicate in prescribed form downloaded from website www.karnatakastatepolice
and www.ksp.gov.in
purchased from the Chairman Procurement Committee and the ADGP (Law &
Order), Office of the Director General and Inspector General of Police Nrupathunga road Bangalore-1, only. The duplicate
quotation should also contain all papers as in the original quotation
specifically indicating the rates, taxes, duties, discount and other aspects
as that of original quotation, failing which such quotation is liable for
rejection. |
|||||
|
32. |
The tender covers should be
addressed to the Chairman Procurement Committee and the ADGP (Law &
Order) Office of the Director General and Inspector General of Police Nrupathunga road Bangalore-1, superscribing
on the top as “Quotation for supply of Surveillance
equipment ” and address of the firm below. |
|||||
|
33. |
The tender accepting authority,
is empowered to ask for further guarantee from tenderer
to the extent considered necessary, in case the value of the orders placed in
individual case is very very heavy. |
|||||
|
34. |
The tender is not transferable. |
|||||
For any further clarifications or information the tenderers
may contact the ADGP (Law & Order), Office of the Director
General and Inspector General of Police Nrupathunga
road Bangalore-1. Ph. 080 22942840 & 0820 2533800.
Chairman
Procurement
Committee and
ADGP (Law & Order),
Office of the Director General and
Inspector
General of Police
Nrupathunga road Bangalore-1.
SPECIFICATIONS OF
SURVEILLANCE EQUIPMENT
1. Multi Vapour / Explosive Detector :-
i)
It should be hand held explosives and narcotic drugs
detection device.
ii)
It should be very sensitive for particle and vapour of explosives / narcotic substances.
iii)
It should be light weight and compact for use.
iv)
It should have high power backup and rechargeable
power backup.
v)
It should detect explosives / drugs within no time /
very fast with highest reliability and fit to be compatible for sea patrolling.
2. Hand held metal
detector with charger :-
It should be useable by Police Squads
for searching explosive objects containing metal parts in outdoor territories,
buildings and shallow waters.
i)
Should detect from the Depth of :
Antitank
mine
up
to 110 cms
Antipersonnel
mine up
to 28 cms
ii)
Should be automatic have capability of automatic
adjustment to conditions of searching.
iii)
Indication :
Sound
should be minimum : Three tones.
Visual
display must be with LCD
iv)
Selectivity :
Ferrous – non ferrous, dimension of objects of search
v)
Continuous operational time should not be less than 8
hrs
vi)
Type of power Supply : should be battery operated.
vii)
Weight not more than 2.5 kgs.
viii)
Fit to be used for sea patrolling.
3. Dragon
light / Commando Torch
:-
i)
Must be compact and portable.
ii)
Must be shock proof and weather resistant.
iii)
Must be rechargeable with longer battery life with
dimmer facility.
iv)
Must have high power penetrating beam preferably 1 km
to 2 kms.
v)
Must be provided with custom made carry bag.
vi)
It should be light enough for marine patrolling.
- 2 -
4. B.P Jackets
:-
i)
Must be made of Kevlar or equivalent superior quality
material.
ii)
Should be light weight and comfortable to
wear.
iii)
Must ensure protection against incoming high velocity
bullet of AK 47 and SLR rifles.
iv)
Must be provided with trauma plates to absorb impact
of bullet.
v)
Must ensure protection against stab & cut type
steel weapons.
5. Universal Forensic Extraction Device for Mobile Phones :-
i)
Must be able to extract information from all cell
phones and PDA devices.
ii)
Must be able to extract vital statistics such as
phone book, pictures, text messages, call logs, videos, ESN, IMEI and other
information.
iii)
Must be provided with all required accessories and
software.
iv)
Must be compact and portable to use in field also.
v)
It should identify all calls/messages history even
when SIM is destroyed / lost.
vi)
It should provide access even to all deleted messages
etc.
6. Satellite Phones :-
i)
Satellite phone must be with highest connectivity.
ii)
Fit to be used in marine patrolling with good
audibility and reception of wide range.
7. Haversack :-
i)
Should be fit for marine patrolling.
ii)
Should have pouches to carry torch, water bottle and
other necessary items.
iii)
Should be Water Proof.
iv)
Should be highly durable.
8. Tents :-
i)
Must be rugged, highly durable and fit for Coastal
operations.
ii)
Must be water resistant and weather proof.
iii)
Must be camouflage colored.
iv)
Must be easy to erect and carry.
v)
Must accommodate 4 and 6 men.
vi)
Size 45 sqft - 145 sqft
- 3 -
9. Shamiyana :-
i)
Must be rugged, highly durable and fit for Coastal
operations.
ii)
Must have design and colour.
iii)
Size 20 x 30 ft.
10. Generator 10KV.:-
i) It must have self
start.
ii) It must have acoustic
enclosure to reduce noise level.
iii) It must have lower
emission levels.
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|
Sl. No. |
Name of
Equipment |
Total
Quantity |
|
1 |
Multi vapour / Explosive Detector |
03 |
|
2 |
H.H.M.D with
charger
|
15 |
|
3 |
Dragon light / Commando Torch |
20 |
|
4 |
B.P Jackets |
25 |
|
5 |
Universal
Forensic Extraction device for mobile phones |
01 |
|
6 |
Satellite Phone |
25 |
|
7 |
Haversacks |
25 |
|
8 |
Tents |
05 |
|
9 |
Shamiyana 20 x 30 |
01 |
|
10 |
Generator 10KV |
06 |
- 2 -
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Committee and
ADGP (Law & Order),
Office of the
Director General and
Sub: Quotation for supply of surveillance
equipment.